Thanks to Freelo, Sanasport's team of fifty replaced endless email chains and got a one-stop overview of marketing, e-commerce development, campaigns and sporting events.
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It is not a matter of course that the entire working party literally lives in the field in which it works. In Sanasport they try to meet people's needs in everything they do. Beside the e-shop they run shops in Prague and Brno.
Almost 50-member team takes care of 360° marketing, e-shop development, sports events, video reports from events or product testing. All this requires the involvement of a large number of people and also effective cooperation. This is where Freelo has been helping Sanasport the most since 2016.
Brno team of Sanasport at the celebration of Sanasportin (Sanasport's birthday).
Photo: Sanasport
Presentation of new products in Prague's Sanasport store.
Photo: Sanasport
A big complication for us when working in a large team was the endless email communication. We simply got lost in it. Email threads and dealing with anything across teams was absolutely inefficient. That's why we decided to change the situation and chose Freelo.describes the manager of the IT department, Jaromír Krpálek.
According to Krpálek, three main aspects played a role in the application selection. Freelo covered all of them easily. First, it is a purely Czech tool. Second, the quick solution of the problem regarding the communications between teams. The third factor was a reasonable fixed price that did not increase with the number of users so it did not hinder expansion to the entire company.
One of the many discussions at task in Freelo.
Photo: Sanasport
The teams have very good relations with each other and they work together successfully on a large number of tasks," Krpálek adds.
Thanks to Freelo the workflow in Sanasport has changed significantly. It has considerably reduced internal email communication. Necessary time for reading and assignment processing of projects or tasks has been reduced as well as whole discussions. Saved time and energy needed for searching informations in emails can be used for more important activities. They are also continuously monitoring workload of individual team members and they are able to plan new projects better.
We have more than two dozen projects, from the basic ones such as Marketing, Development, Campaigns, Helpdesk, Products, Redesign or Accounting, from the smaller ones typically project projects such as My First Run or Mobile Applications. The work is planned by all teams (company departments) independently across the projects, describes the manager of the online team, Dála Musil.
Demonstration of the arrangement of part of Sanasport projects.
Photo: Sanasport
Barefoot training.
Photo: Sanasport
Teambuilding in Baldovec.
Photo: Sanasport
Sanasport team when testing winter equipment in natural conditions.
Photo: Sanasport
They have created new, smaller and more specific projects, invited colleagues and co-workers involved in the assignment. Work efficiency has begun to rise again and so did the clarity in individual activities.
The projects are currently divided into 3 types in Sanasport. First type are projects designed for campaigns. Second group are projects for particular team communication (store in Brno, Helpdesk etc.) and third group are projects focused on online development and marketing.
Thanks to Freelo, we can easily check the time sheets of all team members work and we have a clear overview of time consuming tasks and projects, adds Jaromír Krpálek. The application is intuitive and very simple so new colleagues training doesn't take more than a few minutes.
An example of a Kanban board(Column View) for agile project management of a development team.
Photo: Sanasport
An example of To-Do list template. The campaign has always the same quality and can be done by junior colleagues. It contains all important information for its implementation.
Photo: Sanasport
Demonstration of easily delegated task with subtasks. In this case it is a newsletter and important criteria for successful submission.
Photo: Sanasport
For agile development planning we use only kanban views and thanks to this we have a nice overview of what is being done, what is going to be done, what is on review, etc. As well as labels where the XS-XL marking indicates the difficulty of the task.adds, Jaromír Krpálek.
We do a lot of activities that require a lot of time, the energy of many people and fast communication. Freelo is the one place for Sanasport that brings together all the important information, files, deadlines and priorities. Here, people agree on everything important and everyone has an overview of what they have to do by when. Without this, I can 't imagine how we would manage the coordination of everything we do.
The Sanasport team creates a large amount of video content. Some of the most visible ones include My First Run or check out the youtube channel.
Photo: Sanasport
Developer team testing Skinners socks in an office environment.
Photo: Sanasport
One of the many cross-country training sessions they run at Sanasport.
Photo: Sanasport
Without proper stretching, the training would not be complete.
Photo: Sanasport
If you do something regularly, then definitely prepare a process = a task template with a checklist (or a whole todolist or project). Within Sanasport e-shop we have templates for e.g. marketing campaign or Christmas tasks, setting up a new brand, product category, process or article or even modifying terms and conditions.
Source: Dála Musil
Friday's cleaning of Freelo = select tasks that are not time-consuming, overlooked for larger, more important tasks, and long-standing in To-Do lists. Solve them. Your work agenda becomes much slimmer.
