Features that kick-start teamwork

Connect Freelo directly to Claude.ai and manage projects with natural language commands. Tasks, deadlines, rescheduling, reports - all handled in one AI conversation without switching windows. The agent does the work, you do the driving.

Connect Freelo to 500+ apps via n8n. Morning task summary in Slack, reports in Google Sheets, task from email - once you click a workflow, n8n runs it for you. No programming.

Ask our AI assistant ToDoo anything - settings, features, roles. He draws directly from the Freelo documentation, understands Czech, Slovak and English and answers immediately. If that's not enough, it hands you over to live support along with the full chat history.

Forms allow you to collect requests, enquiries or feedback from anyone - and each submission instantly creates a task in Freelo. It works like Google Forms, but doesn't end up in a spreadsheet. Instead, the data lands directly in a project and To-Do list where the team can continue working with it.

In beta
Summarizing transcripts from Google meet, creating subtasks, improving assignments, custom prompts over text and many other little things that are useful for everyday text work in Freelo.

Control Freelo directly from the terminal without switching to the browser. Create tasks, change deadlines, track projects with a single command. For developers and command-line enthusiasts who don't want to lose focus — the perfect fit.

To-Do lists are lists of tasks within a project where each task can have its own subtasks and checklists. They give the work a clear order and divide it into logical units that are easier to navigate. The result is delegation without endless explanation and a team that knows what to do.

Kanban presents a visual display of tasks in columns - To Do, In Process, Done. You will get an instant overview of what stage the tasks from a given project are in. It minimizes progress queries and ensures you have more time to do valuable work.

Timeline allows you to view your tasks in the form of a Gantt chart - graphically, in a timeline. It helps you see how tasks build on each other and where critical points arise. Spot potential delays before they occur. Your plans will be realistic and data-driven, not just guesswork from your desk.

Mind maps help you visually break down projects - from big goals to specific tasks. Capture your ideas instantly and turn your creative flow straight into a project plan. It will give your projects a clear structure that is created in minutes, not hours.

Mentions are used to tag a colleague directly in a comment using @name. It notifies the tagged colleague that you need a response from them. It will speed up responses, reduce delays and make collaboration smoother.

Notifications are alerts about important changes that you will receive in the app and by email. They help you keep track of how activities are moving, even when you're not in Freelo. You'll have a clear head as important things will find you on their own.

With this feature, you can record a voice message or screen recording directly in Freelo. It helps you explain complex things faster and more efficiently than if you had to type them. Eliminate misunderstandings and speed up the flow of information.

Sharing with outsiders is a way to invite clients or contractors to selected projects. It consolidates team and external communication into one tool so you don't have to overclick. Simplify approvals, unify your workflows, and look more professional in front of your clients.

Tasks displayed in a classic calendar layout with the option to connect to Google or Outlook. Helps you keep deadlines in sight and plan your work time more efficiently. One view of all activities - when deadlines start piling up, you can reschedule in time.

Recurring tasks are created automatically at regular intervals - daily, weekly, monthly. They minimize the operational time associated with manually entering routine tasks. They bring you freedom and the knowledge that regular activities are running, even when you're not there.

Labels are custom color-coded for categorization and more convenient task filtering. They help you label tasks in your own way - by type, client, priority or whatever you need. Chaos instantly turns into a clear system that the whole team understands.

Filtering and searching are ways to easily find a specific task, comment or file. Even with hundreds of tasks and projects, you can find what you're looking for in just a few clicks. You'll save time and energy that would otherwise be wasted on frustrated clicking.

Reports give you a clear breakdown of hours by project, team, and date. Use them as a rock-solid foundation for billing and team analysis, so you always know if your projects are truly profitable.

The financial budget allows you to set your own monetary limit for each project. It helps you keep track of how much and how fast the budget is being spent, as well as how much room is left. You can make sure you don't go over budget and spot problems before it's too late.

Set a time budget for your projects and track your progress in real time. You’ll always know if you're hitting your limits, helping you create more accurate plans and avoid projects that don't pay off.

Hourly rates allow projects or team members to set different rates for work. They automatically convert time worked to financials. It gets rid of manual recalculation, makes billing more accurate and faster.

Invoicing directly from Freelo - send the reported hours and amounts with one click to Fakturoid, iDoklad or Vyfakturuj.cz and issue an invoice directly from them. Do you use a different system? You mark your statements as invoiced and Freelo will look at what is already invoiced and what is not yet.

Notes are used to record important information about projects. It allows you to concentrate all information and minutes from meetings in one place - in Freelo. The whole team gets access to uniform information and newcomers get oriented faster.

Project templates are ready-made structures that you create once and then just duplicate. Within seconds you can create a new project with all predefined tasks, solvers and deadlines. Get projects up and running faster and make sure you don't miss any important parts.

Task templates are pre-made tasks with subtasks and checklists for repetitive activities. With a few clicks, you can create a routine task - you don't have to create it from scratch every time. It ensures you won't forget anything and every assignment will be of the same quality.

Custom fields are additional data for tasks that you define yourself - number, date, dropdown and more. They will help you customize Freelo to your specific business processes. You get a tool that adapts to the job, not a tool that you adapt to the job.

Permissions and roles let you define exactly what each team member can do. Ensure everyone has access to only what they need for their work, keeping your company data and sensitive information secure.

The API and integration will connect Freelo with other enterprise tools - Fakturoid, Slack, Raynet, MS Teams and more. They will help you automate the transfer of information between different tools. They will relieve you of unnecessary operational complexity and bring you a comprehensive ecosystem of tools.

Calendar sync allows you to connect your Freelo calendar to other calendars - Google, Outlook and more. By linking, you'll see everything in one calendar and don't have to click through. One view of all activities will improve coordination of work and personal time.