You can tag a specific person directly in a discussion or in the task description. The colleague will receive a notification even if they aren't assigned to the task. And if the matter concerns everyone, you can tag the entire project with a single @project.
June 12
Anna Dvořáková
Jana Králová
Honza Novák He mentioned you
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Do you need to confirm a single detail, but the only way to get someone's attention is to assign the entire task to a colleague? A mention sends a notification without assigning anything to anyone. Responsibility stays where it was.
The question is in one place, the assignment in another, and the answer is hard to find. You can mention a colleague directly in the comment section for a specific task —that person will see both the question and the full context in which it was asked.
Anyone can read a comment without a specific recipient at ”when the time comes at”. The person mentioned will always see a notification in the bell icon —not just when they happen to look at the assignment.
”A mention does not assign anyone to a task or make them a follower. It sends a single notification to the person who is actually involved, and that is the extent of its role.”
You need to move the work forward, not assign more tasks. By bringing it up, you’ll get feedback from a specific person without having to call a meeting.
My colleagues are in a meeting, on a construction site, or in a different time zone. A notificationin the bell icon will wait until the recipient reads it.
The background information is missing, or the assignment isn't clear. Ask your question directly in the discussion thread for the assignment and use a mention to notify the person who should respond —and in the meantime , you can work on something else.
Type an at sign (@) in the comments or task description, and Freelo will immediately show you a list of people with access to the project and to-do list. To narrow down the selection, start typing the name of the colleague you want and confirm by pressing Enter or clicking. That person will receive a notification right away, even if they aren’t listed on the task at all.
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Anna Dvořáková
Jana Králová
Honza Novák He mentioned you in a comment
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When you need to notify the entire team working on a project, use the @project mention. A notification will be sent to everyone who has access to the project and To-Do list, including clients and external collaborators. This is useful for one-time announcements such as: ”we’re moving the deadline” or ”starting tomorrow, we’ll be uploading the materials here”.
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Jana Králová
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Marek Pospíšil
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Petra Lišková
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Anna Dvořáková
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Lucie Kopecká
client · Nimbl
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If you have teams set up in the Business Panel, you can mention them in a discussion the same way you mention individuals— just type an at sign and select the team. All team members will receive a notification without you having to list their names one by one. This is useful when you need to address the entire team, rather than an individual or a project.
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Označení se kolegovi pokaždé objeví v notifikačním centru ve Freelu. Jestli mu přijde i e-mail, záleží na tom, jak má nastavená e-mailová upozornění. Když si je nechá zapnutá, může na Zmínku odpovědět rovnou z e-mailu a odpověď i s přílohou se objeví v diskuzi u úkolu.
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Anna Dvořáková commented
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The list of names after the @ symbol includes only people who have access to that project and to-do list. This way, you won’t accidentally mention anyone in a discussion they don’t have access to. And if you think of someone later, just edit your comment and add the mention— a notification will still be sent even after you’ve edited it.
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Honza Novák
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Anna Dvořáková
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Petra Lišková
Member
Lucie Kopecká
client
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Honza Novák
Anna Dvořáková
Petra Lišková
Lucie Kopecká
Not sure how to write a mention or who to mention in a project? A Freelo TuDů assistantis here to help you. Just message him, and he’ll give you advice.
Click on the yellow chat bubble in the lower right corner. I'll tell you who to mention.
ToDoo writes...
Freelo will send a mention to whoever you tag. But it’s up to you who you mention and when. Here are the basics you should know before you start mentioning colleagues in task discussions and in task descriptions.
Mentions are a way to tag a specific person in a text using the at sign and their name (@Anna). In work tools, they ensure that the tagged person receives a notification and knows that the message is directed at them. In Freelo, Mentions are used in discussions related to tasks and to-do lists, as well as in task descriptions, and they send a one-time notification —they do not change the assignment or responsibility for the task.
Honza Novák He mentioned you in a comment
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Anna Dvořáková
Jana Králová
A mention is a one-time notification: the person receives a notification, and nothing else happens. An assignment means that the person has taken on the task and is responsible for completing it. Following ensures that they receive notifications about all activity related to the task—new comments, deadline changes, and completion. A mention does not automatically make someone a follower.
A mention is a one-time notification sent to a specific colleague in a discussion. Type an at sign followed by the person's name, and they'll receive a notification and can respond to the comment—without you having to assign them the entire task. You can find detailed instructions in the Help section on Mentions.
In discussions on tasks and to-do lists, as well as in task descriptions—in other words, wherever work is coordinated. You can find more information about how discussions work in Freelo on the Task Discussions page.
Yes, the automatically generated @project mention is used for this purpose. The notification will be sent to everyone who has access to that project and to-do list. It’s useful for announcements that truly concern the entire project.
Yes, if you have teams set up in the Business Dashboard. In that case, mentioning a team works the same way as mentioning an individual—you select the team, and all of its members will receive the notification.
Upozornění se vždy objeví v notifikačním centru ve Freelu. Jestli přijde i e-mail, záleží na nastavení notifikací u příjemce. Kdo má e-maily zapnuté, může odpovědět rovnou z e-mailu a odpověď se propíše do diskuze.
No. A mention sends a notification, and that's it—it doesn't add anyone as a follower or assign them a task. If you want a colleague to receive notifications about everything happening with the task, add them as a follower.
You can only mention people who have access to the project and the To-Do list—only those people will appear in the menu after the @ symbol. Anyone who doesn't have access to the project won't be mentioned.
Mentions are a standard feature of Freelo across all plans. Team mentions are linked to the Business panel, which is part of a higher-tier plan. You can find an overview in the price list.
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