Every project needs structure. To-do lists in Freelo help you organize your work into meaningful categories so you always know what’s being worked on, where, and who’s responsible for it.
Feb. 23
Today
Fifty tasks lined up one after another, all equally important, and you can’t find anything. To-do lists organize tasks into meaningful groups. Preparation in one group, implementation in another, proofreading in yet another. You can see right away where each task belongs.
Client A’s tasks get mixed up with internal tasks, which in turn get mixed up with marketing. In Freelo, each to-do list contains only related items—one project, one phase, one department. No more hunting for items across projects.
The task list is stored on one person's computer, and you have to figure out what's been completed during meetings. In Freelo, the task list is shared and dynamic: when you finish a task, the whole team sees it right away.
”In Freelo, everything flows seamlessly: project → to-do lists → tasks → subtasks → checklists. Then you just choose whether to view your tasks as a list, a Kanban board, or a Gantt chart.”
A single project involves dozens of tasks, from the brief to publication. Break them down into to-do lists by phase: Preparation, Creation, Proofreading, Publication. Everyone can immediately see what phase the project is in without having to ask.
Onboarding, invoicing, month-end closing—the same steps over and over again. Treat each process as your own to-do list and save it as a template. Next time, you’ll be up and running in a minute and won’t forget a single step.
Tasks in your head, in your notebook, in ten spreadsheets. Move them to To-Do lists where the whole team can see them and they update automatically. One place, one truth.
Instead of one long list, you can create as many to-do lists in the project as you need—organized by phases, departments, or clients. Each list contains only tasks that are related to one another. Open a project and you’ll immediately see what belongs where, instead of having to wade through fifty tasks listed one after another.
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JK
May 22
May 23
HN
May 24
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In each to-do list, you can organize your tasks in a way that works best for you—for example, by due date, so that your upcoming deadlines appear at the top. You determine the order of the tasks, not the tool. What’s most important right now is right in front of you.
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Today
Tomorrow
Feb. 23
March 18
Do you need to apply this best practice elsewhere? You can move or copy your to-do list—including tasks, deadlines, and other information can be moved or copied to another project without having to retype anything manually.
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June 12
June 14
With the To-Do List, you can set a budget and a time allocation, and see in real time how much time you’ve already used up and how much is left. Work reports are automatically generated as the team tracks time spent on tasks. This lets you know right away if a project is starting to go over budget.
More About Time Measurement
Honza Novák
12 h
Anna Dvořáková
8 h
Požadavky z e-mailu rovnou překlopíte do úkolu v konkrétním To-Do listu. Díky tomu neskončí v zahlcené schránce, ale rovnou v projektu. U každého listu navíc nastavíte, kdo k němu má přístup a zapnete si sledování, ať vám změny v úkolech, které vás zajímají, neprotečou mezi prsty.
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Honza Novák
Can edit
Anna Dvořáková
Can comment
Tomáš Král
No access
realizace@tasks.freelo.io
Not sure how to create, set up, or edit a to-do list? A Freelo TuDů Assistantis here to help. Just message him, and he’ll give you advice.
Click on the yellow chat bubble in the bottom right. What a ride!
ToDoo writes...
A to-do list is a list of tasks you need to complete. You check off each item as you complete it, so you can see at a glance what’s done and what’s still left to do. It works on paper, in an app, or in a project management tool. The principle remains the same: write it down, do it, check it off.
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A good to-do list can be created in just a few steps:
In Freelo, it's even easier—you can organize tasks into to-do lists, assign people and deadlines, and the whole team sees the same, always up-to-date list.
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Freelo consists of three different levels that fit together:
May 30
You can manage your personal to-do list on a piece of paper or in an app—all you need is to be able to see your tasks. But a team to-do list needs to do more: sharing, assigning responsibilities, deadlines, comments, and an overview of who’s working on what. Once tasks involve multiple people, neither paper nor a personal app is enough. You need a tool where the list is dynamic and visible to the entire team. That’s exactly what to-do lists in Freelo do.
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A to-do list is a list of tasks that need to be done. Checking off completed items as you go helps you keep track of what’s done and what’s still left to do. In Freelo, the to-do list is the cornerstone of a project: it groups related tasks into a single category.
Create a project, add a To-Do list to it, and name it based on its purpose and the types of tasks it contains (for example, ”Implementation / Process / Approve / Preparation” ). Then, add individual tasks to the To-Do list, specifying the people responsible and the deadlines for completion. You can find more details in our help section.
A to-do list is a group of related tasks; a task is a single specific item within a to-do list. A project can contain multiple to-do lists; a list contains multiple tasks; and a task can have subtasks and checklists. It’s a layered structure that helps you navigate a large project.
There is no limit to the number of to-do lists or tasks in a project in Freelo—you can break down your work into as much detail as you need.
Ano. Celý To-Do list i s úkoly a informacemi přesunete nebo zkopírujete do jiného projektu, aniž byste cokoliv přepisovali ručně. Hodí se to u osvědčených postupů, které chcete použít opakovaně.
Yes, with just one click. You can view the same tasks from your to-do lists as a Kanban board, a Gantt chart, a calendar, or a mind map. Only the perspective changes; the data remains the same.
Yes. Freelo has native apps for both iOS and Android, so you have your to-do lists and tasks right at your fingertips even when you're on the go—you can check off completed items, add new tasks, and reply in the comments.
Pište na radek.novak@freelo.io nebo volejte +420 778 968 611 (Mon-Fri, 9am-5pm).
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